• Provide clients with information about the industry
• Promote your products and services
• Invite people to an event
• Send out a monthly newsletter

When planning your email marketing strategies, you need to answer these basic questions:

• What is the purpose of your communication and who do you send it to?
• How often should I send out a communication?

The purpose of you communication could include:

• Driving traffic to your website
• Get clients to purchase a product
• Get new “likes” for your Facebook fan page

Once you’ve defined your goal, you’ll know who you want to send your communication to.

The most challenging part of creating a newsletter is creating valuable content. You want your message to be education-focused. This will help build trust, loyalty and retention. Don’t just sell – provide value. The content should be interesting and relevant to your readers. Ask yourself, “How will this information benefit my readers?” 

Communicating more often is not necessarily better. It is more beneficial to send quality content in a quarterly newsletter than a monthly newsletter with so-so content.

If you’d really like to know what you readers want from you and how often they’d like to hear from you, ask them. Ask, “What topics would you like to see addressed in the newsletter? How often would you like to receive it? Weekly, monthly, quarterly?”

Take time to plan your email marketing so it’s most effective. Remember – it’s not how many people you send it to that measures your success. It’s how many people who actually read it and take an action such as:

• Click through to your website
• Call you for an appointment
• Buy a product or service
• Share your content via social media such as Facebook, Twitter, and LinkedIn

Please share your most successful email planning tips. And get more great tips in our book and Action Guide.

Who are the people on your list that receive your newsletter or blog? Do you have hundreds on your list? If so, do you know where they all came from? If you had to write each one of them an individual message, could you include something specific that you know they would want to hear?

We have an extensive network of people around the world that we stay in touch with via blogs, emails, newsletters, forums, etc. Some have opted-in to a newsletter or blog that we don’t personally know. Otherwise, I can tell you something about just about everyone we to whom we send out a  mailing.

Joel and I were recently getting ready to send out a mailing about our web design company, Spinhead Web Design. We wanted to announce our new service, Kindle Formatting. It had been a while since we’d sent anything out so we decided to review the list first to make sure that only people who would really be interested received our email.

We started out with over 300 on the list and pruned it to about 120. But I could tell you where every one of those 120 contacts came from – how we met, whether in person or online. We knew these were people that had either done business with us or were fans of ours. These all are people who are our fans. If they don’t need our service, we know they’ll refer someone else who does.

It’s not effective to send eblasts out to those who are either going to ignore you or feel annoyed. But targeting our fans – that’s effective!

Thank you to all our fans!

Wrong.

Invariably, they’ve registered the domain name with a service which is, well, limited. They’ve chosen user-friendly hosting, which means that it’s not geek friendly. They have Yahoo email. They have all their content in a Word document, neatly formatted, with images precisely positioned.

The first step, in this case, is to start over.

The choice of hosting has to come after the choice of development technology. My platform of choice these days is WordPress, which means I need hosting on Linux or some other flavor of UNIX. Not Windows. I also need true FTP access for direct access to the files. Not an online file manager.

Email should be you@yourdomain.com, not yourdomain@yahoo.com. I can’t ‘move’ that email, or work with it in any way, without costing you lots and lots of money.

Microsoft Word is not a web development tool. The beautiful formatting in your document will not transfer to the web automatically. It may transfer, partially, to WordPress, but the cleanup will take longer than starting over.

The images embedded in a Word document may very well be useless. Word is not an image management or editing tool. The images may be too small or at too low a resolution to be usable for your site. At the very least, extracting them from Word is going to cost, because it’s a tedious process I don’t enjoy.

This only covers web development, but the principle applies to choosing a cell phone, your next computer or printer, your internet service . . . any technology—and the people who’ll be working with it on your behalf:

Step One is always, always to ask for professional advice from someone you trust.

The kitchen trash is under the sink; not my favorite arrangement but it’s not my house. Went to pull the cupboard door open to toss the paper towel, and there’s no handle. No knob. It’s one of those cupboards where you have to grab the edge of the door to pull it open. I hate them. Invariably at some point during every meal prep, I slip and bend a fingernail on the edge or get a door open just far enough to bang when it slips shut. I hate sharp loud noises.

Why don’t the cupboards have handles or knobs?

My years in construction and architecture tell me it’s either for looks or to save money, or both. Bad reasons to make something that works poorly.

We all worry about appearances. Do you ever find yourself doing what looks good; what makes you look good, instead of doing what’s right?

If doing the right thing is gonna make you look bad, that’s a serious problem. But I’ll bet that the embarrassment you think you’re going to feel or the bad press you think you’ll be facing from saving face is all in your head. Putting on a front is time and effort wasted. Your true fans want to know the real you, flaws and all.

You can’t get away with incompetence, but you’d never do that. What you can get away with is being human, flawed, imperfect. In fact, your fans would much rather you were flawed like them than for you to be superwoman, never letting the cracks show.

If knobs make the cabinet work better but they don’t look as good . . . well, you know what to do.

You just know those words are going to be followed by a pitch, don’t you?

First, I’ll get the rant off my chest: telling me that you have $10,000 worth of ‘products’ for only $297 is selling, period. It’s not special, it’s not a gift. In fact, if these are electronic products with zero cost to reproduce, there’s no such thing as a ‘special’ price because even if I only give you a nickel, your profit margin on that sale was 100%.

Folks looking for yet another tricky advertising gimmick (you can tell them a mile off because all their prices end in ’7′) are delighted to imply that they’re giving you a gift, some amazing mega deluxe special extra deal, in order to make a sale.

Let’s stop corrupting what the words ‘gift’ and ‘special’ mean. Don’t you dare imply you’re doing someone a favor, and then ask them for money. Making a smaller profit isn’t a favor, it’s business.

Remember when you used to be able to ask someone out for coffee in order to get to know their business better? Smart folks realised that by unselfishly learning about others in order to send them qualified prospects, our networks grew and in the long run, it came back around to us.

Selfish folks figured this out, and started asking networking victims out to coffee to ‘learn about your business.’ And then, as soon as they’d trudged through the formalities, the hard sell started. Pitch pitch pitch.

Try asking someone out for coffee so you can learn about their business. Watch the panic in their eyes, the scramble for an excuse. Selfish sellers have done their best to suck the juice out of an unselfish but brilliant method of organically, humanly, growing your business.

Promise me that you, yes you, reading right there, will never resort to deception, no matter how subtle, in your marketing or your business. Promise me that if you offer a gift, it is truly a gift, with no thought of return. Promise me that your ‘special’ price is actually less than what you’ve actually sold for in the past, and explain why you’re reducing the price (otherwise, it just looks like you couldn’t sell it for a hundred so you’ll try fifty.) Promise me that you’ll stop ending prices in the number 7 because even if it works, it’s psychological trickery and it’s unethical and immoral.

Find someone who’s corrupting the gift culture which has been fundamental to civilization for thousands of years, and send them a link to this post. Let’s make sure everyone everywhere knows that we’re not gonna take it anymore. At the very least, the lazy clowns will have to find something else to corrupt.

Rise above the garbage and noise. You’re better than that. You know that, of course, but you’re afraid. I get it.

Sometimes being a hero is hard.

Many industries, like real estate, have created a code of ethics for their members; a firm set of rules by which they must abide. And, as long as the follow those rules, they are officially ethical.

Thing is, two 6-year-olds on the playground know the difference between right and wrong, between fair and cheating. If your industry has a code of ethics, its purpose is not to provide loopholes, to let you get away with sleazy behaviour because it’s not officially sanctioned by the code of ethics.

Don’t ever misbehave just because there’s not a rule saying it’s wrong. Ask your 6-year-old. Or mine. They’ll tell you what’s fair.

When tea first arrived in England it was expensive. Not, a little bit pricey expensive, but prohibitive, only for the rich expensive. But it caught on quickly, because, well, it’s great.

One woman in the south took a full pound of her expensive cache and sent it to her sister in the north, telling her how marvelous it was. Her sister boiled it, dumped the black liquid off and served it like a vegetable. She wrote back about how terrible it was.

She’d prepared it like a vegetable, which she understood, instead of seeing it for what it was: something entirely new.

Some business folks hear about the ‘new marketing’ and assume it’s just more of the old marketing, except online. They still want instant results, measured in dollars return on dollars invested. They want ways to convince people to buy, no matter what they’re selling. They spend time and money bolting a website and blog and email autoresponders onto their old-school advertising.

They’re dumping the tea and eating the leaves, and then they wonder why it doesn’t work.

If you help your clients with their marketing efforts, you may, like the first woman in the story, assume that they’ll know how to brew a pot of social media marketing. Erm, tea. Whatever.

But, like the second woman, they don’t. They can’t. Because it’s so foreign to them, they have nothing to connect it to. Give information away, with no firm plan for monetising it? That don’t make no sense!

Had the first woman included some simple instructions along with her glowing praise, the story may have had a happier ending. Don’t leave anything to chance. Clients who are new to the new marketing will need a lot of hand-holding, a lot of encouragement and explanation and nudging.

Don’t assume they get it, unless you actually see them drinking the tea.

We sure had a great brainstorming session. Kari uses the term ‘mind splats‘. To quote her, “There is nothing like brainstorming with people you trust to listen to your mind splats and help you form them into something coherent.” Kari takes a piece of paper and a pen and just starts jotting down all these words that come to mind and then we start piecing them together to form ideas for business names, tag lines and marketing messages. Each and every time we’ve done this with Kari we’ve all come out with great new ideas.

Pick a trusted friend or colleague and get together for your ‘mind splat‘ or brainstorming session.

Comments?

“My ideal client is a self employed entrepreneur in a service related industry.”

“My ideal client is a business entrepreneur in the professional services.”

“My ideal clients are solo entrepreneurs.”

These are very vague and speak to a general audience. Even once a coaching client understands the need to target a very specific audience, they tend to speak to the group rather than an individual.

When my partner Joel coaches virtual assistants to define their ideal client, he helps them get very specific. Rather than targeting a general audience, we focus on targeting an individual. Here are 3 simple ways to focus your marketing messages to an individual:

1. Write a detailed paragraph of your ideal client: their gender, age, occupation, likes, dislikes, family situation and other details.

2. Name your ideal client. Make this individual real to you.

3. Go find a picture of that ideal client in a magazine. Cut it out and post it where you can see it all the time. When you get ready to send out marketing messages, look at that picture and see if the message will appeal to that ideal client.

Now that you’ve put a name and face to your ideal client, it will be much easier to target your audience and direct messages to the individuals that need your services.

Are you talking to a general audience or a specific individual? Would you like some assistance in defining your ideal client. Contact us for your free 30-minute consultation.

To engage your target audience you must first define specifically who your target audience includes and what service you offer. Make it clear that your service will provide a consistent, desirable outcome for your prospects. Your marketing messages should clearly define a valuable outcome.

Then invite your target audience to engage. Invite them to talk to you, to explore and ask questions about how you can help them reach that valuable outcome.

For example, I offer a no cost, 30-minute telephone consultation to virtual assistants and those interested in becoming a virtual assistant. During the 30-minute phone conversation, my prospects have the opportunity to speak with me and my husband Joel who is also a business coach. By the end of the call we will identify your biggest business challenge and offer at least one action you can take to address that challenge.

So, what holds you back from taking us up on that offer? Do you feel you will only hear a sales pitch? Do you think you already know what your biggest business challenge is and don’t know how we can help?

I’d love to hear from you!